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Office Administrator at Private Advertiser

Position Office Administrator
Posted 30 Jun 2026
Expired 30 Jul 2026
Company Private Advertiser
Location Auckland City | NZ
Job Type Full Time

Job Description:

Latest job information from Private Advertiser for the position of Office Administrator. If the Office Administrator vacancy in Auckland City matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Private Advertiser for the position of Office Administrator below matches your qualifications.

Seeking an experienced Office Administrator

About Us

Hygiene Experts Cleaning Service Limited is an Auckland-based commercial cleaning company providing professional cleaning services to residential, commercial and industrial clients throughout Auckland. We are looking for an organised and proactive Office Administrator to support our growing business. 

About the Role

This is a full-time, permanent Office Administrator role of 40 hours per week. The successful applicant will support the Director with office administration, client communication, staff coordination, scheduling, basic financial administration and marketing support. This role is suited to someone who is organised, reliable and able to manage a varied workload in a busy commercial cleaning business.

Key Responsibilities
  • Provide administrative and organisational support to the Director, including diary management, appointments, meetings, correspondence, document preparation and deadline monitoring.
  • Manage day-to-day office administration, including phone and email enquiries, filing systems, data entry, office supplies, uniforms, cleaning equipment and business records.
  • Prepare emails, letters, quotations, invoices, reports, agendas and other business documents.
  • Coordinate commercial cleaning schedules, work allocations, staff attendance, leave requests, timesheets, emergency cleaning requests and changes to work schedules.
  • Liaise with clients, property managers, building supervisors, suppliers, contractors and cleaning staff regarding service enquiries, access arrangements and operational requirements.
  • Maintain client service agreements, employee records, personnel files, training records, Health and Safety documentation, hazard registers, incident records and compliance records.
  • Assist with bookkeeping, petty cash, administrative financial records, recruitment administration, onboarding, induction documentation and quality assurance records.
  • Maintain and update the company website, prepare and upload approved social media content, and assist with promotional material, brochures, flyers, presentations and newsletters.
  • Coordinate advertising campaigns, recruitment advertisements, customer communications and marketing initiatives.
  • Build positive relationships with clients, suppliers and employees while maintaining strict confidentiality of business information.
  • Ensure administrative work is completed accurately and within required timeframes, comply with company policies and Health and Safety requirements, and complete other administrative and coordination duties as required.
Requirements

Applicants must have:

  • A Level 4 qualification in Business, Administration, Advertising, Multimedia or a related field, or at least two years of relevant administrative, office support, client coordination, marketing or business operations experience.
  • Strong organisational, communication and time management skills.
  • Proficiency in Microsoft Office and cloud-based administration systems.
  • High attention to detail with the ability to manage multiple priorities.
  • A professional and customer-focused attitude.
  • Must be legally entitled to work in New Zealand.
  • Willingness to undergo pre-employment checks, including a criminal history check and random drug testing if required.
How to Apply

If you are an organised and motivated Office Administrator looking to join a growing business, we would love to hear from you. Please apply online with your CV and supporting documents. We appreciate all applications; however, only shortlisted applicants will be contacted for an interview.

Job Info:

  • Company: Private Advertiser
  • Position: Office Administrator
  • Work Location: Auckland City
  • Country: NZ

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Office Administrator at the office Auckland City above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.

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