Administrative Assistant - Sales & Service Team

Overview:

We are seeking a professional and motivated Administrative Assistant to join our expanding team specialising in pump sales and services. This role involves a combination of administrative support, client & supplier interaction, and logistical coordination, all essential for maintaining efficient operations and delivering excellent customer service. The successful candidate will enjoy working in a dynamic environment where attention to detail and positive communication are valued.

Key Responsibilities:

·        Create jobs and purchase orders for the Auckland team

·        Liaise with suppliers regarding costs and invoices

·        Assist in monitoring and updating quotes to ensure accuracy

·        Check and process invoices

·        Manage receipting of inbound freight and coordinate outbound deliveries

·        Support general office duties and daily administrative tasks

·        Conduct weekly stocktake and assist with stock management

·        Collaborate with the sales and workshop teams to track open orders and jobs

·        Provide friendly and professional responses to client inquiries via phone and showroom visits

·        Support internal and external sales teams as needed

·        Assist with preparing customer quotes, converting them into jobs or invoices, and ordering related items

·        Provide backup support for monitoring the admin and sales email inboxes

·        Assist the Office Manager and General Manager as needed

·        Support pump delivery activities, ensuring timely and professional service

About You:

·        Friendly, professional, and clear communicator

·        Ability to ensure, encourage the sales team with the timely completion of administrative tasks

·        Well-organised with a keen eye for detail

·        Able to balance the various elements of the role, whilst ensuring that admin tasks are prioritised.

·        Willing to assist with logistical and delivery duties, including pump drop-offs

·        Proactive, reliable, and team-oriented attitude

This position offers an excellent opportunity to contribute meaningfully to a supportive team environment while ensuring operational efficiency.

If you have strong admin skills, with the ability to manage the logistics and dont mind helping the team achieve their goals, and want to be part of a growing organization, we encourage you to apply!

Information :

• Company : Shades Of Blue
• Position : Administrative Assistant - Sales & Service Team
• Location : Auckland, North Island
• Country : NZ