Coordinator Events

__________

EXTERNAL ENGAGEMENT DIVISION MARKETING SERVICES

Who we are/Ko wai mātou Established in 1869, The University of Otago - Ōtākou Whakaihu Waka is New Zealands first university. Our strong reputation in teaching and research excellence, as well as established national and international linkages, makes us a popular choice amongst students considering tertiary education. Recently, the University of Otago have unveiled two exciting strategies - Vision 2040 and Pae Tata. The University of Otago are a proud treaty partner and committed to becoming a Te-Tiriti led tertiary institution. Ranked within the top 1% of higher education institutions in the world, the University of Otago -Ōtākou Whakaihu Waka recognises that our staff are a key to our success. About our team/Mō te tīma

The Events team is a team within Marketing Services. We provide event management services and give professional events advice and support to academic departments, service divisions and departments across all three of the Universitys main campuses. As part of Marketing Services, we play an integral role in recruiting students via engaging and innovative on-campus events and raising the profile of the University both nationally and internationally.

The role/Te mahi

Reporting to an Events Team Leader, the Coordinator Events will deliver professional event services across a portfolio of mid-sized events that are typically domestic and/or routine. You will also assist other team members in the organisation and production of large, high profile or significant events.

In this varied and fast-paced role, you can expect to be involved in end-to-end event coordination including:

• Working with event owners and Marketing and Communication Services teams to determine event objectives, briefs, and planning documents.
• Organising routine event requirements such as venue bookings, catering, securing and technical resources.
• Producing event documents and programmes.
• Using events software to create registration pages, communications, abstract management and websites
• Undertaking efficient and effective on-site operational event organisation.
• Gathering post-event feedback and undertaking evaluations.
• Providing professional event administration.

You will be working in a collaborative team environment in partnership with a range of internal and external stakeholders to deliver proactive, professional event coordination services.

Your skills and experience/Kā pūkeka me kā wheako

• Suitable professional experience in organising end-to-end delivery of a wide range of events.
• Demonstrated skills in event scheduling design, planning, logistics and delivery.
• A high level of ability with Microsoft Office software and databases.
• Strong organisation, time management skills and customer service orientation.

Prior experience organising high quality conferences, hospitality events, or festivals an advantage.

Further details/Pūroko

This is a permanent, part-time role (30 hours per week), located in Ōtepoti, Dunedin.

You must have the right to live and work in New Zealand to apply for this job.

The appointment range for this role is $67,566 to $72,086, Top of Range $77,570.

Given the nature of events, a flexible approach to working hours is necessary, as events often occur on evenings and weekends. Travel for off-campus events may be required from time-to-time.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.

Specific enquiries may be directed to Jasmine Millar via the contact information below.

Application/Tono

Applications quoting reference number 2500845 will close Thursday, 12 June 2025.

Applications will be reviewed as submitted and candidates may be invited to interview immediately. The University reserves the right to close this vacancy at any time.

Information :

• Company : University of Otago
• Position : Coordinator Events
• Location : Dunedin, Otago
• Country : NZ