Administrator

Administrator - Dunedin

Location: Dunedin, New Zealand Company: BGIS Employment Type: Part-Time / Casual (2-4 Weeks - with Potential for Extension)

About BGIS

BGIS is a global leader in integrated facilities management, with over 10,000 employees worldwide and 50,000+ facilities under management. We deliver expert services across facilities management, technical services, energy and sustainability, project delivery, and real estate.

In New Zealand, we partner with clients across sectors including Commercial, Defence, Healthcare, Government, Higher Education and Utilities.

The Role

We are seeking a proactive and adaptable Administrator on a Casual, Short-term basis (2-4 weeks) to join our busy residential maintenance team in Dunedin . This is a fast-paced, multi-faceted role supporting both scheduled and reactive maintenance tasks.

Youll play a key role in allocating work orders to trade teams, managing client communications, and ensuring service delivery meets performance standards.

Working across multiple platforms, including our Works Management System (WMS), your attention to detail and ability to navigate competing priorities will be critical to your success.

Youll join a supportive and experienced team committed to knowledge-sharing, collaboration and ongoing professional development.

Key Responsibilities

• Allocate incoming work requests to the appropriate trade teams
• Monitor job progress and ensure timely completion to KPIs
• Respond to internal and external customer enquiries
• Support daily operations using various digital platforms and systems
• Collaborate across teams to resolve issues and track outcomes
• Maintain service records and system data with high accuracy
• Perform invoicing, cost tracking, purchase order management, and budgeting
• Assisting with the preparation of reports, documentation, and compliance

About You

• Strong organisational and time-management skills
• Experience in a reactive maintenance or fast-paced admin role
• Excellent interpersonal and communication skills
• Proficient in Microsoft Office and quick to learn new systems
• A collaborative team player with a solutions-focused mindset
• Experience working with KPIs and/or WMS - desirable
• Understanding of trades or property maintenance - highly desirable

Why Join BGIS?

✔ Structured training and development pathways ✔ Career growth across a growing national team ✔ Access to Employee Assistance Program (EAP) ✔ Discounts on gym memberships, electronics & insurance ✔ Inclusive and diverse workplace culture ✔ Paid volunteer leave & community initiatives

How to Apply

If youre a motivated and capable administrator looking for a fixed-term contract, we encourage you to apply today.

BGIS is an equal opportunity employer and encourages applications from all backgrounds.

How to Apply

If youre a motivated and capable leader ready to take ownership of this exciting opportunity, we encourage you to apply today.

BGIS is an equal opportunity employer and encourages applications from all backgrounds.

Eligibility

To be successful in the role, applicants must have full working rights in New Zealand.

Apply Now to be part of a workplace that values diversity, safety, sustainability, and continuous innovation.

Explore more opportunities at apac.bgis.com

Information :

• Company : BGIS
• Position : Administrator
• Location : Dunedin, Otago
• Country : NZ