Personal assistant

Job Summary:

Position: Personal Assistant

Location: Auckland

Term: Permanent full time position

Wage: $31.61-$34.00 per hour

Hours of work: Minimum 30 hours per week, Maximum 40 hours per week

Shifted from Monday to Friday

We prefer the candidate:

• At least 3 year relating working experience or NZ Diploma qualification equivalent

• Excellent research skills;

• Excellent communication skills;

• Excellent time management skills;

• Reliable and able to work under pressure.

Duties and Responsibilities:

1.Work Schedule Management - Appointments and Travel Arrangements

• Schedule appointments for the director.
• Ensure appointments between the director and clients are arranged timely and at the correct location.
• Organize ticketing and accommodation for both domestic and international travel.

2. Phone Communications

• Make phone calls for the director, and coordinate phone meetings via WeChat, Skype, or multi-party calls.
• Handle inquiries from potential clients and filter them before passing on to the director.

3. Take Dictation and Reply to Letters

• Record meeting minutes, take dictation, and organize meeting bookings and related facilities.
• Arrange translations for business-related content.

4. Process Mails and Maintain Records

• Research, prepare, and format emails, letters, and reports.
• Draft emails for the director and get approval before sending them.
• Save all emails in the server for future reference.

5. Attend Meetings and Act Accordingly

• Organize staff meetings with agendas.
• Schedule training sessions on new industry regulations, preparing all necessary samples and documents.
• Attend events on behalf of the business when the director is unavailable.
• Maintain the directors website.

6.Research and Prepare Reports

• Prepare marketing appraisals for the business.
• Write marketing copy, and organize promotional activities including photos, signage, and media.
• Conduct market research to support the business.

7. Other Duties as Required

• Perform additional tasks as assigned by the company.

If you are interested in this position, please do not hesitate to send your CV to ***************@gmail.com

Applicants for this position should have NZ residency or a valid NZ work visa

Information :

• Company : AI INTERNATIONAL ART GALLERY LIMITED
• Position : Personal assistant
• Location : Auckland, North Island
• Country : NZ